Job Details

Job Description
Zapit Solutions LLC is looking for a Bookkeeper - Categorization Specialist to join our team. This role is responsible for accurately categorizing and reconciling financial transactions in QuickBooks Online (QBO) and Xero for our clients.

This is a non-client-facing role, but you will communicate with clients via our secure bookkeeping portal to request missing receipts, clarify transactions, and follow up on invoices. There are no phone calls required-all client communication is conducted via written messages.

Key Responsibilities

• Categorize and reconcile financial transactions in QuickBooks Online (QBO) and Xero.
• Request missing receipts or supporting documents through the bookkeeping portal.
• Identify and flag inconsistencies, duplicate transactions, or errors.
• Communicate with clients (via portal messaging only) to clarify transactions and resolve discrepancies.
• Ensure financial records are complete, accurate, and up to date.
• Follow standardized bookkeeping workflows and compliance policies.

Requirements
Certifications (Required or Willingness to Obtain Before Client Work Begins)

• QuickBooks Online Level Two ProAdvisor Certification
• Xero Certification
• Payroll Certification (QBO Payroll or Xero Payroll)

If you do not yet hold these certifications but have the knowledge and skills, we will work with you to obtain them before you begin working with clients.

Additional Requirements

• One or more years of experience in bookkeeping, accounting, or transaction categorization.
• Proficiency in QBO and Xero beyond basic usage.
• Strong attention to detail and accuracy.
• Ability to work independently while following structured workflows.
• Excellent written communication skills (all client interactions are written through the portal).
• Experience in financial reconciliation, accounts payable/receivable, or expense tracking is a plus.

Physical & Work Environment Requirements

• This position is primarily sedentary-most tasks are performed while sitting at a desk using a computer.
• Minimal lifting (up to five pounds) may be required for occasional office-related tasks.
• A dedicated workspace with a reliable internet connection is required. (Reimbursement up to $75 per month provided.)

Benefits

• Pay Range: $18 - $24 per hour (based on experience).
• Internet Reimbursement: Up to $75 per month for work-related expenses.
• Remote-first company (Southern Nevada only).
• No phone calls-all client communication is handled through the bookkeeping portal.
• Support for required certifications-we will help you obtain the necessary credentials before working with clients.
• Inclusive and supportive work environment-we champion diversity and respect individuality.

Zapit Solutions LLC is an equal opportunity employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under applicable law. We are committed to creating an inclusive and diverse workplace where everyone is respected, valued, and empowered to succeed.

This position is remote but only available to candidates located in Southern Nevada. Candidates must have legal authorization to work in the United States and must reside in Southern Nevada at the time of application.

Employment with Zapit Solutions LLC is at-will, meaning that either the employee or the company may terminate employment at any time, with or without cause, subject to applicable laws.

This job description is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.