Job Details

POSITION SUMMARY:

HIAS seeks a Program Coordinator, Resettlement & Integration to assist and support staff with programmatic and administrative functions across the Resettlement & Integration team, including social and economic integration activities with particular emphasis on the Program of Initial Resettlement (PIR).

Note, this position is based at our headquarters in Silver Spring, Maryland or our office in New York, New York, and we will consider a remote option for applicants who live outside of commuting distance to either of our offices and are based in other states in which we are registered (California, Colorado, Connecticut, Florida, Georgia, Massachusetts, Michigan, New Jersey, Ohio, Pennsylvania, Texas, Virginia).

This is a temporary position that starts ASAP and ends March 31, 2026, with possible extension. The salary for this position is $60,000.

ESSENTIAL FUNCTIONS:

• Compiles and publishes bi-weekly Affiliate Newsletter.
• Coordinates agenda for Affiliate Network Call and other calls as needed.
• Assists with logistics for affiliate trainings, remotely or in person.
• Regularly updates affiliate contact or capacity information across all applicable platforms.
• Sets-up new affiliate and HQ users in learning management system and supports the development of training modules and live webinars as needed for the HIAS network.
• Assists in reviewing Litmos performance and tracking course completion by affiliate staff.
• Supports Resettlement & Integration team with data tracking and reporting in IRIS and Apricot, as well as responding to inquiries from clients, funders and executive leadership.
• Assists with tracking grant funds and submitting invoice payment requests for private grants.
• Prepares and reviews affiliate expenses for federal reporting on a quarterly basis.
• Performs quality assurance of affiliate programmatic data, ensuring data integrity and compliance.
• Serves as assistant content editor on HIAS intranet.
• Performs other duties as assigned.

• 2-3 years of work experience, with preference for experience in an operations support role.
• Familiarity with the U.S. Refugee Admissions Program and required activities preferred, and passion for HIAS mission a must.
• Ability to collect, organize, analyze and disseminate significant amounts of information with attention to details and accuracy while adhering to compliance standards.
• Ability to work independently with the flexibility to adapt to the needs of the team.
• Excellent interpersonal, written and oral communication skills required.
• Proficiency with Microsoft Office required; intermediate level or higher Microsoft Excel skills required.
• Travel, to include travel to insecure operating environments, may be required.