Job Details

Job Description

Day-to-Day Responsibilities

• Execute a variety of administrative tasks that demand discretion, initiative, and sound judgment.
• Offer high-level administrative support by conducting research, preparing reports, managing information requests, and handling clerical duties such as drafting correspondence, welcoming visitors, and organizing conference calls and travel arrangements.
• Schedule meetings as a crucial part of the day-to-day tasks.
• Interact with staff at all levels in a dynamic environment, maintaining flexibility, proactivity, resourcefulness, and efficiency, while upholding a high level of professionalism.
• Develop relationships within a highly matrixed organization and manage administrative and executive support tasks with minimal supervision.
• Adapt procedures, processes, and techniques to align with departmental activities and objectives.

• At least 3 years of experience in an Executive or Administrative Assistant role.
• Experience on a Trading Floor is advantageous.
• A high school diploma or GED is required;a Bachelor's degree is preferred.
• Ability to multitask effectively in a fast-paced environment.
• Proficiency in calendar management.
• Adaptability and teamwork skills.
• Strong problem-solving capabilities.
• Proficient in Microsoft Word, Excel, and PowerPoint, including table creation, mail merges, and basic formatting.
• Familiarity with general office procedures such as filing, correspondence, scheduling, and expense management.
• Excellent interpersonal skills and telephone etiquette.
• Discretion and sound judgment in confidential situations, with proven experience in interacting with senior management.